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CISA Annual General Meeting Minutes

January 28, 2012

The meeting was called to order by Jesse Williams at 11:00 a.m.

In attendance

Ladies: Calgary Raiders, Eagles, Hurricanes, Lady Warriors, Marines, Mystique, Rays, Sabres, Wave, Wildcatz, and the four CAFA teams.

Absent: Venom, Whiplash.

Men's: Rangers, Smoke, Royals, Black Sox, Mavericks, Moses Lake Regulators, Blood Tribe United, Us Guys, Pirates, XMen, Masons, Rockies, 14-16 boys, Cardinals (folding)

Absent: DT Fire (folding), Cowboys, Siksika Rebels, QMax Cannons, Raiders

Approval of Minutes

The minutes from the previous AGM, October 14, 2011 were approved unanimously.

Treasurer's Report

Dave Hupman presented the CISA Revenue and Expense Report for 2011 (available upon request). The 2012 budget is the same as 2011. Rob Reid motioned to accept the report as presented, Bob Simpson seconded. The report was accepted unanimously.

Umpire Association's Report

Darryl Helmer discussed the challenges the Umpire's Association has with the CISA. There was one incident during the 2011 season involving a verbal threat to an umpire that was addressed by the league. Treatment of umpires for the upcoming season is expected to improve. The Umpire's Association has difficulty finding umpires to coach men's games due to past behavior of players on men's teams. Each team is responsible for their players' behavior and are expected to treat umpires with respect.

A clinic for new umpires will be held in April (date to be determined) and Darryl recommends having a representative and/or problem players attend to learn rules and have discussions with current umpires. As a reminder, the CISA encourages players within the league to become umpires by paying for their equipment.

If a team wishes to file a complaint against an umpire, a form will be available on the CISA website which can be filled out and sent to the Umpire's Association. An umpire may also file a complaint against a player or team by sending a written complaint to the appropriate CISA Director to be dealt with by the Discipline Committee.

President's Report

Jesse Williams presented the status of grants and improvements to the ballpark. The Parks Foundation

Amateur Sport Grant has been applied for and expected to be received in full. The roofs of the clubhouse and bathrooms have already been replaced and new fencing is expected to be complete prior to the start of the 2012 season. Trenching for the new bathrooms is expected to begin in the fall of 2012.

Elections

President - Jesse Williams offered to stand for 2 more years. No further nominations. Carried.

VP Men's - Rob Reid will stand

VP Ladies - Rob Reid nominated Stephanie Beekhuizen. No further nominations. Carried.

Director - Men's Open - Cam Puszkar will stand.

Director - Men's B - Nick Heisz will stand

Director - Men's C - No nominations. Open.

Director - Ladies A - Kathy Ervin nominated Dianne Battams. No further nominations. Carried.

Director - Ladies B - Kathy Ervin will stand

Treasurer - Dave Hupman will stand

Secretary - Kayley Robinson will stand

Kathy Ervin motioned to accept the slate as it stands. Accepted unanimously

League Fees

Men $2000 + GST  

Ladies $1800 + GST

$500 - due March 1st

Balance due April 15th

There will be a $100 fine for late payment and a $50 fine for being unable to field a team on game day.

Cheques made out to Calgary Industrial Softball Association can be mailed to: (no cash accepted)

CISA - AIRWAYS RPO

P.O. BOX 56098

CALGARY, ALBERTA  T2E8K5

Schedule

A. Season Opening May 4-6 weekend

B. Other potential weekend games: June 2-4, June 22-24 - open for discussion. Please let the appropriate Director know if your team will be playing in tournaments that may conflict with these dates by April 15, 2012.

It was requested that teams be scheduled for more than one game on a weekend in order to maximize player availability. This will be taken into consideration by the schedulers.

C. Rainouts: There will be 24 games scheduled for men's divisions, 21 for ladies. Rainouts will not be rescheduled unless affected team has not played 20 games in the season. The winning percentage will be used to determine ranking. Nick Heisz motioned to accept this change seconded by Rob Reid. 18 teams voted in favor, 5 opposed. Motion carried.

New Rules

Rules will be updated and posted on the CISA website.

A. No metal cleats for Ladies' Divisions.

Dave Hupman motioned for metal cleats to be allowed in all ladies divisions and seconded by Nick Heisz. Dave explained that every other league allows metal cleats for women. 3 ladies' teams voted in favor and 5 teams were opposed. Motion was disallowed.

Kathy Ervin motioned for metal cleats to be allowed in the Ladies A Division only and was seconded by Dave Hupman. 4 ladies' teams voted in favor and 5 teams were opposed. Motion was disallowed.

B. There will be no minimum number of games to be played for a player to be eligible to participate in playoffs.

Dave Hupman motioned seconded by Rob Reid. 13 teams voted in favor and 9 teams were opposed. Motion carried.

Banquet and Awards

There will be no banquet for the 2012 season due to lack of interest. Awards will be presented following the last game of the season. Dianne Battams motioned for this change seconded by Kayley Robinson. Vote was unanimous. Motion carried.

Suggestions for alternatives to trophies or medals (hoodies, jackets, hats, etc) are welcome. Please forward suggestions to the appropriate Director.

Discipline Committee

Kathy Ervin announced that the process for the disciplinary action will be posted on the CISA website. The only notable change is a second game suspension following a player ejection.

2012 Important Dates

New Business

A. A bantam boys team wishes to participate in the Men's division in order to build and improve skills as well as bring attention to the CISA. Nick Heisz motioned to accept the bantam team seconded by Lee ??. Voting was unanimous to accept the team.

B. Sponsors and Advertisements

Teams are encouraged to recruit sponsors for their own team or for the league to cover costs for team fees, a new scoreboard, awards, etc. A suggestion was made that a team who recruits a league sponsor will receive 75% of the funds and 25% would go to the CISA. This will be considered by the Executive Committee.

C. Financial Year End

Currently, year end is March 31st however it has come to the attention of the Executive Committee that year end should be December 31st and will act as such going forward.

Meeting was adjourned at 12:55 p.m.